About Us: We are a dynamic and reputable law firm seeking an experienced Litigation Legal Administrative Assistant for our Parsippany, New Jersey office. The ideal candidate will possess strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication abilities, and a solid work ethic.
Key Responsibilities:
- Organize and manage workload and deadlines for assigned attorneys.
- Input and track disbursement and expense reimbursement requests using Chrome River.
- Accurately enter, review, and revise timekeeper timesheets.
- Maintain attorney calendars via Outlook and coordinate travel arrangements as needed.
- Monitor key deadlines and provide frequent updates to attorneys.
- Coordinate all aspects of client billing each month, working with attorneys and billing coordinators to:
- Review pre-bills for accuracy and make necessary edits.
- Ensure specific billing arrangements are applied.
- Verify the accuracy of final bills.
- Open new matters and maintain client files in shared drives.
- Coordinate e-filing and filings with state, federal, and appellate courts.
- Draft correspondence with clients, courts, and opposing counsel.
- Generate and edit Tables of Contents and Tables of Authorities using Word Styles.
- Send court documents for docketing and work with the Docketing Department to monitor the calendar process.
- Format, proofread, and finalize motions, oppositions, and exhibits.
- Assist with trial preparation.
- Interact professionally with clients and other parties via email and telephone.
- Perform other related duties as assigned.
Qualifications:
- Minimum of 5 years supporting complex litigation practice in New Jersey state and federal courts preferred, but willing to train the right candidate.
- Ability to work independently, manage workflow, and lead a team to meet critical deadlines.
- Exceptional organizational and time management skills.
- Excellent critical and analytical thinking abilities.
- High attention to detail and accuracy.
- Ability to handle multiple concurrent projects and prioritize appropriately.
- Adaptability to changes in workload and job responsibilities.
- Familiarity with reviewing attorney time entries and client charges to assist with preparing and finalizing invoices.
- Proficiency in Word, Windows 10, Outlook, Power PDF, Change-Pro, and Excel. Experience with Aderant and NetDocs preferred.
- Knowledge of state and federal court rules and civil procedures; appellate experience is a plus.
- Experience with filing court documents both electronically and in document form, and understanding local judge-specific requirements.
- Professionalism, including tactful interactions, respect for others, and maintaining composure under pressure.
- Strong team mentality, willing to assist where needed, and supporting team success.
Additional Information:
- The selected candidate will undergo a background check as part of the hiring process.
- We are an Equal Opportunity Employer (EOE).
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