Responsibilities:

Check paper and toner daily and replenish as needed – In the equipment and with extra
stock in storage cabinets.

Deliver completed print jobs to the relevant staff (vs. leaving them on the equipment or table).

Alert IT and/or Ops to address any malfunctions and follow up in real time to get equipment
operating properly (same day).

Proactively clear jams and print queue delays.

Update the construction conference room calendar weekly to reflect current concert,
event and game schedules.

Print or plot documents within 15 minutes of requests by staff.

Check supplies in cabinets weekly and replenish as needed.

Book conference rooms for staff and coordinate BEO’s as needed.

Greet visitors and escort them to the relevant conference rooms or offices.

Check Department Mailbox, Mail Room deliveries, and items delivered to the department, daily and
deliver items to relevant staff.

Manage outgoing mail, express and other deliveries, and interoffice deliveries (same day).

Create new files and file hard copy documents within one week of receipt. Add new file locations
to file storage spreadsheet.

Manage departmental invoices as follows:

– Keep up to date contractor list to email quarterly/ end of year reminder to submit outstanding invoices

– Manage the FAS Invoice tracking system in real time to ensure that Finance receives invoices the
day they are approved by Construction Dept. staff.

– Generate payment status requests from Construction Dept. staff within one day of each request.

Assist with Service Agreement Coordination with Legal so that agreements are issued within one week
of each request, and more quickly for urgent services.

Office Administrator

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