Hours 9am-5pm ( may be needed outside of standard hours)
Temp – covering for someone on leave
Responsibilities
Supports the Associate Director of Compliance and Operations, Community Guardian Program to ensure that time is planned and expended with maximum efficiency and effectiveness.
Supervise administrative assistant
Submits onboarding/off-boarding for staff and Interns
Submits IT requests, troubleshoots IT related issues for staff, and manages devices for clients through T-Mobile
Supports the Annual Reports project
Processes client related purchases and client relief services
Oversees office maintenance schedules and repairs
Manages in-office staff attendance schedule and personnel calendar
Submits and tracks monthly office expenses, work expenses, reconciliations for petty cash and credit cards in conjunction with the CGP Finance Department
Provides administrative assistance to the CGP Legal Department as needed
Tracks staff trainings to ensure agency training requirements are completed
Purchases and tracks office supplies, metro cards and manages program inventory
Updates caseload assignments in Safeguard and JACKIE
Reviews the monthly Heavy Duty Cleaning submissions to HRA
Liaises between vital records, funeral homes and program to obtain birth and death certificates
Manages on-call schedule for the Management Team
Maintains a primary office presence (4 days a week) and is available outside 9-5 work hours as needed
Serves as receptionist phone back up
Coordinates special events and program meetings
Requirement’s
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Relevant experience may substitute for formal education
At least five years of administrative or operational experience, preferably in a nonprofit, social services, finance, or legal setting
Experience with government contracts, budgeting, and working with government agencies is a plus
Able to operate in an ambiguous environment, take initiative, and learn from mistakes
Strong collaboration skills and an ability to maintain composure and provide leadership in a face-paced, high-stress program
Strong communication skills and the ability to facilitate effective interdisciplinary communications with a diverse group of stakeholders
Solid technology skills, including the use and maintenance of client-level databases
Understanding and appreciation of the roles of race, religion, ethnicity, sexual preference, and individual values as they relate to serving clients and families
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