The Payroll Accounting Specialist is responsible for payroll, accounts payable, and office administrative duties as defined in the job responsibilities listed below.
Essential Duties and Responsibilities
Payroll and administrative duties to include:
- Enter, review, and process employment actions in ADP including entering new hire information, transfers, promotions, and terminations.
- Research and resolve any payroll discrepancies in a timely manner.
- Review, respond, and process wage garnishment orders in accordance with state and federal laws.
- Prepare and review all payroll reports for accuracy, prior to final payroll processing.
- Set-up Tax Jurisdiction information to add new states as employees are hired nationally, including all required follow-up with ADP and state agencies.
- Maintain knowledge of payroll systems and accounting, as well as Federal/State wage & hour laws.
- Manage Timesheets to include adding new hires, running reports, and transferring data to QuickBooks and troubleshoot when necessary.
- Respond promptly and courteously to all payroll inquiries from employees.
- Laptop management: Send new hires laptops and retrieve as employees depart the organization. This includes working with IT to reset previously utilized computers for future use.
- Assist the accounting team with questions on the payroll account bank statement.
- Ensure all required monthly and quarterly tax reports are run by ADP.
- Run reports and reconcile invoices for benefits.
- Process employment verifications and enter ledger reports in QuickBooks.
- Monthly reconciliation of Timesheet, QuickBooks, and ADP time off balances.
- Assist with the maintenance of documentation for all transactions in support of organizational financial requirements including audits, legal notices, or other regulatory compliance.
- Maintain employee and customer records in QuickBooks, Timesheets, ADP, and OpenAir.
- Answer incoming phone calls and direct the calls to the appropriate consultant. While doing so, promote a customer service mindset to ensure strong support for our clients, consultants, and employees.
- Provide routine office tasks, such as filing, generating reports, order office supplies, process mail, send out shipments.
- Assist with incoming and outgoing mail and packages.
- Partner with peers to ensure managing tasks effectively which includes cross training for coverage purposes.
Accounts Payable duties to include:
- Reconcile bank account with QuickBooks
- Cash Management
- Record payroll into QuickBooks
- Ensure revenue and expense recognition
- Follow-up with vendors
- Enter bills for 1099s and W2s
- Troubleshoot 1099 payment issues
Skills and Qualifications:
- Requires 2+ years of experience in ADP Work Force Now
- Proficient in Microsoft programs including Word, Excel, Teams Required
- Proficient in QuickBooks Accounting preferred
- Strong numerical aptitude and attention to detail
- Excellent communication skills
- Good time management and organizational skills
- Excellent Customer Service