Payroll & Accounts Payable Specialist
Position Overview:
Our client is seeking a motivated and detail-oriented Payroll & Accounts Payable Specialist to join the Business Office team. It is anticipated this position will be a 0.75-1.00 FTE.
Under the general direction of the Controller, the Payroll & Accounts Payable Specialist directs all payroll and accounts payable activities and functions school-wide to ensure accurate and timely payroll and accounts payable processing.
Key Responsibilities:
Accounts Payable
- Collect and review invoices, purchase orders, request for check forms and related documents for accuracy, completeness and authorization.
- Communicate with faculty and staff to resolve omitted or incomplete documentation including authorizations, budget account codes, receipts and packing slips.
- Prepare invoices for input and assemble the required accompanying documents.
- Enter invoices into accounts payable system including items placed in suspense or on hold status.
- Maintain an up to date, accurate vendor database including W-9 forms and 1099 information.
- Process weekly check runs.
- Print reports of accounts payable aging, invoices on hold, posting reports, reconcile to General Ledger.
- Respond to inquiries concerning accounts payable information, research and resolve problems.
- Prepare and distribute annual 1099 forms and IRS filing, ensure accuracy of all information, research and resolve issues.
Payroll
- Collect bi-weekly timesheets and other payroll documents and prepare for input into ADP WorkForce Now.
- Review Payroll documents for proper approvals and general ledger codes, duplicate charges and errors, research and resolve issues.
- Work closely with HR Generalist on new hires, terminations, changes to salaries and/or benefits, withholding and department allocations.
- Prepare summary of reports of payroll withholdings for each pay cycle.
- Prepare other payroll-related reports as requested.
Other Responsibilities
- Process bank deposits.
- Enter after-school invoices for drop-ins and other adjustments; Follow through with collections.
- Month end close reconciliations.
- Assist with audit requests and reporting.
- Prepare payroll and benefit accrual at year end.
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, Business or related field and minimum 1-3 years of previous experience in a payroll and accounts payable role required.
- Experienced accounting software required, Blackbaud preferred.
- Experience with payroll software required, ADP Workforce Now preferred.
- Knowledge of non-profit accounting is a plus.
- Excellent communication skills, both orally and in writing.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to follow policies and procedures of the school.
- Must be able to complete a satisfactory background check.
Salary & Benefits
Full Time Salary $60-70K, commensurate with experience. This is a 12-month position with some flexibility with days/hours.
The school strives to provide a competitive salary and comprehensive benefits package that supports our faculty and staff, including: health insurance, prescription drug benefit, vision, healthcare/dependent care flexible spending account (FSA), long term disability, life insurance, 403(b) with employer matching, tuition reduction for employees’ children, generous paid holidays, sick, vacation and personal time, and early dismissal on Fridays.
About:
The school creates a Jewish educational experience where each child, from 15 months through eighth grade, is known, belongs, is engaged, and is inspired. Faculty, staff, and students thrive in a collaborative, supportive environment where individual strengths are recognized and cultivated.
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