CSS is partnered with an organization that delivers cutting-edge software solutions for managing capital projects and construction programs. Their platform enables industry leaders to streamline operations, cut costs, and minimize risks across project lifecycles. With a flexible, low-code platform, their clients can tailor applications or create new ones to meet their unique business demands and adapt to changing conditions.
Primary Duties
Payroll Processing
- Execute timely and precise semi-monthly payroll for employees in the U.S. and Canada
- Apply best practices in payroll administration
- Ensure adherence to federal, state, and local payroll laws across various regions
- Oversee deductions for benefits, wage garnishments, and taxes
- Manage 401k plan contributions, deductions, and funding
- Maintain accurate payroll records and respond to employee questions
- Coordinate with an international payroll provider for global employees
Regulatory Compliance
- Understand payroll tax requirements at federal, state, and local levels
- Handle preparation and submission of tax documents, including 941s, W-2s, and 1099s
- Liaise with tax authorities in multiple states
- Verify compliance and accuracy for 401k plan data
- Keep abreast of updates to relevant laws and regulations
Audits and Reporting
- Perform internal payroll data audits to ensure precision
- Create reports for management, accounting teams, and external audits
- Propose and implement enhancements to payroll and accounting workflows
- Document accounting procedures and internal controls thoroughly
Team Collaboration
- Work with HR and other teams to streamline payroll and compliance operations
- Assist employees with inquiries about pay, taxes, and benefits
Accounting Support
- Support month-end closing tasks, such as journal entries and account reconciliations
- Produce accurate financial reports on schedule
- Provide documentation for internal and external audits
- Assist with special projects and financial analysis as required
Qualifications and Experience
- At least 3 years of accounting experience, ideally with payroll and compliance focus
- Expertise in payroll systems (e.g., Paycor, ADP, or equivalent)
- In-depth knowledge of payroll tax regulations
- Experience with HRIS platforms (e.g., ADP, Bamboo, or similar)
- Solid understanding of U.S. GAAP
- Proficiency in accounting tools (e.g., NetSuite, QuickBooks, or comparable software)
- Advanced skills in Microsoft Excel
Education
- Bachelor’s degree in Accounting or equivalent professional experience
Skills and Attributes
- Strong organizational, analytical, and problem-solving abilities
- Skill in detecting and correcting payroll data errors
- Meticulous attention to detail in financial data management
- Clear communication when addressing employee payroll concerns
- Ability to meet strict deadlines for payroll and tax submissions
- Capability to thrive independently and in a team within a dynamic, fast-paced setting
- Uncompromising integrity and ethical conduct
- Exceptional dedication and work ethic
- Willingness to work on-site at our office
- Commitment to values of collaboration, client focus, ongoing improvement, excellence, and work-life balance
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