JOB DESCRIPTION:
PROPERTY ACCOUNTANT
REPORTS TO:
CONTROLLER
The purpose of this job description is to communicate the responsibilities and duties associated with this position. Our company emphasizes a TEAM APPROACH and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives.
The position is responsible for multiple properties so the candidate will need to be highly organized, with the ability to multitask and manage details, and have sharp critical thinking skills. They should be able to prioritize meeting deadlines, along with strong accounting knowledge.
This position is three days in the office (Mon., Wed., Thurs.) and two days from home (Tues., Fri.).
DUTIES AND RESPONSIBILITIES
The PROPERTY ACCOUNTANT is directly responsible for gathering, maintaining, preparing, and publishing accurate and timely financial information for a set portfolio of properties on a daily, monthly, weekly, and annual basis.
The Property Accountant will conduct all business in accordance with the company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.
FINANCIAL
- Maintains accurate financial information and produces accurate financial statements for reporting to owners, lenders, and investors monthly for a set portfolio of properties.
- Reviews cash balances daily to inform supervisor of any cash balance issues that may arise. Alerts and coordinates with Accounts Payable staff related to same.
- Reviews banking activity through online banking software daily to assist in the prevention and detection of fraudulent bank account activity. Report any fraudulent activity to the Controller immediately.
- Reviews Real Estate and Insurance escrow balances on a quarterly basis to ensure that escrows are properly funded; makes recommendations regarding need for updated lender’s analysis. Coordinates, as liaison, with lender/servicer for updated analysis when necessary.
- Submits Real Estate and Insurance bills for payment from escrow accounts as necessary. This includes escrow accounts held by lenders, servicing agencies and the company.
- Prepares and submits Replacement Reserve reimbursement requests per budget as necessary. This includes reserve accounts held by lenders, servicing agencies and the company.
- Reviews the Affordable Gross Potential Rent report monthly prior to Yardi month end close processing to insure accurate financial information as it relates to Gross Potential Rent and Vacancy numbers. Discusses any inaccuracies with Site Staff for corrections as applicable.
- Prepares and maintains any lender/investor required information reporting on a monthly/quarterly/semi-annual/annual/annual/annual basis as directed by the loan agreements and Partnership Agreements. Conveys any such changes to the person responsible for sending out such information.
- Prepares schedules for internal Quarterly Financial Reviews.
- Calculates and submits Construction Supervisory Fees on projects based on the terms of the entity’s Management Agreement and current year budget.
- Prepares accurate and in-depth audit packages on an annual basis. Does research and answers auditors’ questions regarding properties within a set portfolio. Maintains schedules on a quarterly basis, as applicable.
- Prepares and books adjusting entries as necessary annually related to Final Audited Financial Statements and Tax Returns.
- Provides information on financial-related accounts for annual budget preparation.
- Trained to understand the in-depth workings of the Accounts Receivable system as it relates to resident ledgers.
- Informs Controller and applicable Regional Manager of any ongoing issues with a site related to resident ledger accuracy and site invoicing accuracy.
- Prepares and submits check requests timely monthly, to include but not limited to, mortgage invoices, management and data processing fees and company reimbursable expenses.
- Process quarterly Bad Debt write offs to resident ledgers in Yardi.
- Maintains a working knowledge of Partnership Agreements, Organization Agreements and Mortgage documents for a set portfolio of entities.
ADMINISTRATIVE
- Organizes and files all paperwork related to job description.
- Types cover letters for submission with items to lenders and investors, as necessary.
GENERAL
- Performs any additional duties assigned by the Senior Supervising Property Accountant, Senior Property Accountant, Controller or CFO.
QUALIFICATIONS
Position requires at least 2 years of financial statement preparation experience and a Bachelor of Science degree in Accounting or Finance (or at least 5 years of financial statement preparation experience within the property management field). Must have experience with Excel, Microsoft Word and a computerized accounting system.
The company requires all candidates to complete and pass a background screen as well as a drug screen. Equal Opportunity Employer and a Drug Free Workplace.