Temp Administrative Assistant – Nonprofit
*contracted position thru October 3rd, 2025

Location: Hempstead NY (Long Island)
Temp Pay: $24 – $26.87
Schedule: Monday to Friday, 9am – 5pm

Qualifications and Keys:

High School Diploma/GED with 2 years of recent related experience
Must have excellent customer service and presentation skills.
Must possess excellent computer skills.
Experience working with similar client population a plus.
Working in an automated on-line system, demonstrates proficiency in use of applied information technology and on-line database systems; demonstrated keyboarding speed proficiency and accuracy preferred for a paperless case management system.
Some prior professional experience working within a community-based organization or the government sector, directly serving an under-resourced population required.
Experience working with public assistance population preferred.
Experience or familiarity with the disability population preferred.
Experience working in employment services or in social service-related field preferred.
Good verbal and written communication skills.
Excellent organizational skills.
Ability to work a flexible weekday schedule and to travel to various locations to carry out assigned duties.
Effective problem solving and interpersonal skills.
Basic computer software literacy and computer usage experience.

Essential functions of position:

Responsible for attendance tracking and updating attendance in SEAMS & Credible.
Responsible for the collection of participants’ timekeeping hours in both hard copy and electronic form. Must read email and check the fax machine to ensure all submitted documents are collected.
Responsible for collecting excused documentation from clients in designated workshops. Make copy of document and return original to client prior to workshop dismissal.
Review submitted documentation carefully to ensure is in compliance with program policies and procedures.
Process FTR/FTC daily by given deadline and generate the pending FTC list.
Responsible for transit card distribution to eligible clients and obtain client signatures accurately on the transit card log.
Reconcile transit card daily with management to ensure accuracy of log and cards returned.
Assist with scanning, and making copies for clients, and program needs.
Responsible for addressing outstanding rosters daily by given deadline.
Scan client documents to pending drive and upload to Credible.
Provide back up for reception and front desk coverage, as necessary.
Assist with client enrollment.
Performs other duties as assigned.

Temp Administrative Assistant